Since the Clean Air Act of 1990, facility owners and managers have been faced with the task of maintaining refrigerant use and service records. Here's how to choose the best software tools for your record keeping.
Since the Clean Air Act of 1990, facility owners and managers have been faced with the monumental task of establishing and maintaining refrigerant use and service records. The Environmental Protection Agency (EPA) requires industry professionals to keep extensive records and submit detailed reports of refrigerant use, service, maintenance and disposal, even when contractors are hired to service equipment. Refrigerant documentation and record-keeping is the most important step to compliance. The EPA may fine anyone who fails to comply with regulations up to $27,500 per day; levy up to five years imprisonment for noncompliance; and up to two years imprisonment for improper record-keeping or falsification of records. The bottom line: The U.S. EPA requires that refrigerant users keep complete and accurate records.
In fact, the nine EPA regions have budgets for on-site inspections of suspected refrigerant violations. Passing a refrigerant inspection or preventing one from taking place requires that you instantly and consistently demonstrate good refrigerant management practices. It is important to realize that EPA is not looking for organizations it knows will pass an inspection easily -- it is looking for violators. Keeping detailed records is the fastest way to account for every ounce of refrigerant and much cheaper than risking the results of a discovered violation.